Privacy Policy

My STEM Institute (“the Institute”, “we”, “our”, or “us”) is committed to protecting the personal data of our students, participants, parents/guardians, partners, employees, and website users. This Privacy Policy outlines how we collect, use, disclose, store, and protect personal data in the course of our operations, including but not limited to educational programs, workshops, events, digital platforms, and related services.

“Personal Data” refers to any information that relates directly or indirectly to an identifiable individual, including but not limited to: - Full name, identification number (NRIC/passport), date of birth - Contact information (address, email, phone number) - Educational information (school, institution, academic details) - Parent or guardian information (for minors) - Photographs, video recordings, and audio recordings - Payment and billing information - Any other data provided in connection with participation in our programs or services

Personal Data may be collected through, but not limited to, the following means: - Registration forms (online and offline) - Participation in programs, workshops, competitions, and events - Website interactions and digital platforms - Communications via email, phone, or messaging platforms - Partnerships with schools, institutions, or organizations All data is collected lawfully and with the knowledge and consent of the individual or their parent/guardian where applicable.

The Institute processes Personal Data for the following purposes: - Registration, administration, and delivery of programs and services - Communication of schedules, updates, and relevant information - Issuance of certificates, reports, and documentation - Safety, emergency response, and participant welfare - Internal record-keeping and administrative purposes - Compliance with legal and regulatory requirements - Marketing and promotional activities (subject to consent) - Improvement of services, programs, and user experience

By providing Personal Data to the Institute, individuals are deemed to have consented to the collection, use, and processing of their data in accordance with this Privacy Policy. Individuals have the right to withdraw consent at any time, subject to legal and contractual restrictions.

Personal Data may be disclosed to the following parties where necessary: - Employees, trainers, and authorized personnel of the Institute - Partner schools, educational institutions, and collaborating organizations - Service providers (e.g., payment processors, IT systems, logistics providers) - Government authorities or regulatory bodies where required by law The Institute does not sell, rent, or trade Personal Data to third parties. Notwithstanding the above, Personal Data may be disclosed to program funders, sponsors, or grant providers strictly for the purpose of program reporting, monitoring, and Corporate Social Responsibility (CSR) audit requirements. Such disclosure shall be limited to only the necessary data required to fulfill reporting obligations and shall not be used by the funder, sponsor, or grant provider for any unrelated purposes, including but not limited to marketing, commercial exploitation, or unauthorized distribution. The Institute shall take reasonable steps to ensure that all funders, sponsors, and grant providers adhere to appropriate data protection and confidentiality standards consistent with applicable laws and this Privacy Policy.

The Institute implements reasonable administrative, technical, and physical safeguards to protect Personal Data against unauthorized access, disclosure, alteration, or destruction. Measures include, but are not limited to: - Restricted access to authorized personnel only - Secure storage systems (digital and physical) - Periodic review of data protection practices

In accordance with the PDPA, individuals have the right to: - Request access to their Personal Data - Request correction of inaccurate or incomplete data - Withdraw consent for processing - Request limitation or cessation of data processing where applicable Requests may be submitted in writing to the Institute using the contact details provided below.

The Institute’s website may use cookies and similar technologies to enhance user experience, analyze website traffic, and improve functionality. Users may choose to disable cookies via their browser settings; however, this may affect certain features of the website.

The Institute may capture photographs, videos, or audio recordings during programs, events, and activities for documentation, reporting, and promotional purposes. Such materials may be used in publications, websites, social media, and marketing materials, subject to prior consent obtained from participants or their parent/guardian.

Our website or materials may contain links to third-party websites. The Institute is not responsible for the privacy practices or content of such external sites.

The Institute reserves the right to amend or update this Privacy Policy at any time. Any changes will be published on our official platforms. Continued use of our services constitutes acceptance of the updated policy.